Roles determine which functions the logged-in user can use within STP Documents. Depending on the assigned role, parts of STP Documents may not be available, or a user with the required permission may need to log in.
Roles in STP Documents are predefined and cannot be changed by the user.
The following sections provide an overview of the roles and possible actions with the associated permissions.
File Administrator
- Manage numbering of register structures
- Assign register structure multiple times
- Assign access rights multiple times
Controller
- Start file and folder management *
- Manage search profiles *
- Manage processes *
Document Administrator
- Start file and folder management *
- Remove tasks, individual steps from task lists, and notes from the document
- Unlock documents **
- Delete documents **
- Undo commitments **
- Start office settings ***
- Remove deletion marks **
- Manage search profiles *
- Manage processes *
Specialist Administrator
- Start file and folder management *
- Task management
- Start role management
- Start office settings ***
- Manage register structure templates
- Start quick search management
- Manage search profiles *
- Save/delete system layouts
- Start topic management
- Manage processes *
Offline
- Take files and registers offline in Outlook DESK.
- Intern
- Start file and folder management *
- Manage search profiles *
- Manage processes *
Attorney
- Start file and folder management *
- Manage search profiles *
- Manage processes *
Case Worker
- Start file and folder management *
- Manage search profiles *
- Manage processes *
System Administrator
- Start file and folder management *
- Task management
- Start role management
- Delete documents **
- Use Exchange connection
- Undo commitments **
- Start office settings ***
- Remove deletion marks **
- Manage register structure templates
- Start quick search management
- Manage search profiles *
- Save/delete system layouts
- Start topic management
- Manage processes *
Representative
- Start file and folder management *
- Manage search profiles *
- Manage processes *
Group Without Assigned Roles
- Start file and folder management *
- Manage search profiles *
- Manage processes *
Notes
* Here, the user's access rights determine whether an object can be edited. If the user has no access rights assigned, the object will not be displayed to them.
** Here, the user's access rights determine whether an object can be edited. If the user has no access rights assigned, the object will not be displayed to them. However, all documents can be edited through document management.
*** Depending on the assigned role, some settings are disabled.
Related to