In STP Documents, access rights can be assigned to files, folders, documents, processes, search profiles, and quick searches for users and groups. The assignment of access rights is largely the same for all objects, but managing access rights requires a different approach for each object.
Keyboard Shortcuts
The following keyboard shortcuts can be used in access rights management.
| Active Selection Field | Keyboard Shortcut | Description |
|---|---|---|
| Users/Groups | [Alt]+[L] | The selection is moved to the Authorized field with the "Read Access" right. |
| [Alt]+[S] | The selection is moved to the Authorized field with the "Write Access" right. | |
| [Alt]+[V] | The selection is moved to the Authorized field with the "Full Access" right. | |
| Authorized | [Alt]+[L] | The selection in the Authorized field is assigned the "Read Access" right. |
| [Alt]+[S] | The selection in the Authorized field is assigned the "Write Access" right. | |
| [Alt]+[V] | The selection in the Authorized field is assigned the "Full Access" right. | |
| [Alt]+[Del] | The selection in the Authorized field is stripped of access rights. | |
| [Alt]+[R] | The originally set access rights for users and groups are displayed again. Only unsaved changes can be undone. |
Click the Save Button, Execute Button, or Done Button to save the changed access rights.
Buttons, Options, and Selection Fields
Access Rights Management
| Keyboard | Label | Function |
|---|---|---|
| Right | The icon before the line "Change Access Rights for" represents the assigned access right (Full Access, Write Access, Read Access) of the logged-in user on the document. | |
| Selected Object | The text after the line "Change Access Rights for" is the name of the object to which access rights are assigned. | |
| Users/Groups | This selection field lists all users and groups that have not yet been assigned access rights. | |
| Authorized | This selection field lists all users and groups to whom access rights are to be assigned. | |
| "Read Access" |
A The selection in the Authorized field is active: Activate this option to assign the Read Access right to the selection in the field. B The selection in the Users/Groups field is active: Activate this option to assign the Read Access right to the selection in the field. |
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| "Write Access" |
A The selection in the Users/Groups field is active: Activate this option to assign the Write Access right to the selection in the field. B The selection in the Authorized field is active: Activate this option to assign the Write Access right to the selection in the field. |
|
| "Full Access" |
A The selection in the Authorized field is active: Activate this option to assign the Full Access right to the selection in the field. B The selection in the Users/Groups field is active: Activate this option to assign the Full Access right to the selection in the field. |
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Keyboard Shortcut [Alt] + [L] Keyboard Shortcut [Alt] + [S] Keyboard Shortcut [Alt] + [V] |
Button >(Add Selected) | Click this button to move the selection in the Users/Groups field with the access rights selected in the "Read Access", "Write Access", "Full Access" options to the Authorized field. This assigns the desired access rights to the added groups and users. |
| Keyboard Shortcut [Alt]+[Del] | Button >(Remove Selected) | Click this button to move the selection in the Authorized field to the Users/Groups field. This removes the access rights from the removed groups and users. |
| Keyboard Shortcut [Alt] + [R] | Undo Button | Click this button to display the originally set access rights for users and groups again. Only unsaved changes can be undone. |
| Hierarchy Button | This button opens the "Access Hierarchy" window. | |
| Select Template Button | Click this button to open the "Select Template" window. |
Click the Save Button, Execute Button, or Done Button to save the changed access rights.
File and Folder Management
You can assign access rights for files and folders in the "Edit Access Rights" step of the "Edit File Data" or "Edit Folder Data" window.
You can assign access rights for more than one file or folder in the "Assign Access Rights to Multiple" window.
Documents
You can assign access rights for documents in the "Change Access Rights" window.
Access rights can only be assigned to one document at a time; multiple selection is not supported.
Process Management
You can assign access rights for processes in the "Edit Process Properties" window.
Search Profile Management
You can assign access rights for search profiles on the "Access Rights" tab of the "Search Profile Management" window.
Quick Search Management
You can assign access rights for quick searches on the "Access Rights" tab of the "Quick Search" window.
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