Marking Documents for Deletion

In STP Documents, you can mark documents for deletion. These documents will no longer appear in the document list. You can use the Recycle Bin on the [Desktop] to permanently delete marked documents or to remove the deletion mark.

In document management, you can edit all documents marked for deletion.

Marking Documents for Deletion

• In the [document list], select the documents you want to mark for deletion.

• Right-click to open the document list context menu and select "Management" > "Mark for Deletion".

You can also simply drag and drop documents into the Recycle Bin on the STP Documents Desktop. Documents placed in the Recycle Bin will be given the document status "Marked for Deletion".

Documents may NOT be marked for deletion if

• older versions are selected

• the user does not have write access to one of the selected documents |

• one of the selected documents is committed

• one of the selected documents is locked.

Removing the Deletion Mark

The deletion mark was set by the logged-in user. To remove the deletion mark from a document, follow these steps:

• Double-click the Recycle Bin on the STP Documents Desktop to open the Recycle Bin document list.

• In the document list, select the documents whose deletion mark you want to remove.

• Right-click to open the [document list] context menu and select "Management" >"Remove Deletion Mark".

Troubleshooting

When removing the deletion mark, you may see the following message:

The "Reason for Error" column displays the following: "User has no access, or document not found in the database."

The document has already been permanently deleted, or you only have read access.

Click the Cancel button to close the message window. Press [F6] to refresh the search results in the document list.

If the document no longer appears in the search results, it has been permanently deleted.

If the document appears in the search results again, you only have read access.

Disabling the "Mark for Deletion" Function

Description:
In the firm settings, you have the option to disable the "Mark for Deletion" function. When this function is disabled, the associated menu entries will no longer be available in the system.

Instructions: 1. Open the Firm Settings from the main menu.

2. Switch to the "General" tab.

3. Scroll all the way down until the "Mark for Deletion Function" section is visible.

4. Uncheck the "Enable 'Mark for Deletion' function" checkbox.

5. Click "Save" to apply the change.

Note
After disabling the function: * The "Mark for Deletion" context menu entry will be removed from all relevant areas (e.g., DESK, DMS Controls).

• The function will also no longer be available in the personal settings.