In this view, you can configure search steps for generating automatic booking suggestions. You can set the search steps to active or inactive.
They are only considered in the automatic assignment if they are set to active.
In the detailed view, you can enter values for the search steps in the condition fields. The condition fields are connected with AND.
Purpose: Text field for searching in the purpose with | as a separator
e.g., Foreign money | FG., Ref.
in the Additional Information field
Additional Information: Text field for searching in the additional information with | as a separator, e.g., additional info on the entry, not the detail.
Amount with Deviation
Amount field labeled “Amount” for entering an amount and a second amount field for entering the deviation labeled “Deviation plus/minus”
Client/Payee
Text field for searching in client/payee
You can create search steps for the following actions during the automatic assignment
Create booking suggestion: If matches are found based on the configured search steps, automatic booking suggestions are created for the following payment types
- Foreign money
- Expense
- Direct advance
- Payment
No configured search step is needed for open items because they are found based on the file reference and invoice number stored in the purpose of the bank statement.
For recurring payments like rent, ongoing contracts, or installment payments, you can configure the search step more precisely by defining the amount, file reference, location, booking text, and employee in the search step.
Additionally, you can define in the search step that bank statement items with the defined values should be excluded from booking.
The configured search steps are executed during the automatic assignment, and based on the results, automatic booking suggestions are created or bank statement items are excluded.
Match Quality
The match quality of the automatically generated booking suggestions is calculated when the booking suggestions are created.
The more precisely a search step is defined, the better the match quality of the generated booking suggestions.
The values are displayed in the second column of the bank statement items in the grid and cannot be changed by manually editing the result.
The following values exist for matches:
90 (green)
- One or more invoices were found via the purpose where all open amounts are not equal to 0, the signs of the distributable amount and open amounts are the same, and the sum of the open amounts equals the distributable amount
or
- Matches were found for the defined search steps. If an amount was entered in the configuration of the search step, it must equal the distributable amount. If no amount was entered, the match is sufficient
10 (red)
- No open items, invoices, or matches from the configured search steps were found.
50 (yellow)
- Matches were found for open items and invoices whose amounts are greater than the invoice amount or open item amount because the distribution is unclear > overpayment and also for all other matches that do not correspond to the values 90 or 10
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