Fiscal Year Management
With fiscal year management, you can manage accounting periods. This includes accounting months as well as opening and closing periods.
Fiscal years and accounting periods can be closed, preventing any further transactions from being posted to them.
Fiscal years, including their associated accounting periods, are prerequisites for posting transactions. If needed, you can create and manage short fiscal years using the Reorganize function.
New Fiscal Years
By clicking the "New" button, a new fiscal year with the 12 associated calendar months, an opening period, and 3 closing periods is added to the last existing fiscal year.
Edit Fiscal Years
You can change the names of the fiscal year and the accounting periods.
Delete Fiscal Years
Fiscal years can be deleted if there are no transactions in the accounting periods. All associated accounting periods will also be deleted.
Close Fiscal Years
The icon is active if the selected fiscal year is not yet closed. Clicking the icon will close all accounting periods and the fiscal year.
Open Fiscal Years
The icon is active if the selected fiscal year is closed. Clicking the icon will open the fiscal year. The accounting periods remain closed.
Reorganize Fiscal Years
Clicking the "Reorganize Fiscal Years" icon opens a dialog where accounting periods can be reassigned to fiscal years.
For example, the following fiscal years can be set:
- Short fiscal year
- Deviating fiscal year
- Extended fiscal year (Switzerland only)
If there are already transactions in the accounting periods to be reassigned, they will also be assigned to the new fiscal year.
If there are already transactions in the opening or closing periods during reassignment and these transactions are no longer available after reassignment, they will be assigned to a corresponding accounting period.
It is recommended to create a data backup before reorganizing. Additionally, it is essential to check what professional follow-up work is necessary.
Close Accounting Periods
The icon is active if the selected fiscal year is not yet closed. Clicking the icon will close all selected accounting periods.
Open Accounting Periods
The icon is active if the selected fiscal year is not yet closed. Clicking the icon will open all selected accounting periods.
Balance Carryforward
The balance carryforward complements fiscal year management by allowing opening entries to be carried forward to the designated accounting period for each fiscal year.
Account functions have been created for balance carryforward accounts and inventory accounts.
An assistant guides you through the balance carryforward process. As a result, the carryforwards can be posted to general and personal accounts. With an advanced configuration, it is possible to perform a balance carryforward "including cost centers."
The balance carryforward assistant can only be used by one user at a time.
To display balance carryforwards on personal accounts, collective accounts for debtors and creditors can be stored in the account functions.
Account Functions
New account functions have been introduced for balance carryforward and the display of collective accounts.
Collective account functions are solely for displaying balances in the balance list. The assigned accounts (one account per function) cannot be posted to and must not be posted to when assigned.
The balance carryforward functions are used to define the offset accounts for the balance carryforward.
The "Cost Center Carryforward" account function allows a balance carryforward based on cost centers. The account balance is distributed based on the booked cost centers. This function overrides the balance carryforward based on accounts.
Balance Carryforward Assistant
Before starting the assistant, the fiscal year into which the balance carryforward is to be posted must be selected, and the accounting period must be open.
The balance carryforward assistant cannot be run simultaneously by multiple users.
The default setting is with inventory accounts. These must be assigned in the account functions beforehand. This will be considered for future deliveries.
With the option "Cancel Existing Balance Carryforwards," reversal entries are generated, and the total amount is posted. Otherwise, only the differences between the already posted amount and the new balance are posted.
Carrying forward personal accounts means that the balances of personal accounts are carried forward. Otherwise, they are not posted.
Clicking the "Next" button takes you to the booking view. There, you decide which general accounts are carried forward.
An individual selection is possible. The selection of bookings depends on the chosen option in the "Settings" group.
On the last page, the progress of the booking creation is displayed. This includes, if selected, the progress of the personal accounts carryforward. The personal accounts carryforward can be manually edited.
The assistant must be completed with the Finish button.
EA accounts do not receive a balance carryforward.
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