Sharing

Share Documents

The DMS Mobile DESK allows forwarding documents via link and/or as a file.

  • Forwarding as a file enables the user to use the document with any app (e.g., mail app or messenger). The document is exported from the app. This requires that the forwarding user is authorized to do so.
  • Forwarding via link requires that the recipient(s) also have access to the document in STP.Documents.OnPremise. This usually applies to colleagues or employees who are also managed in the STP UserManagement (on-premise and cloud). There are different types of links that can be forwarded.

The DMS Desktop Link is the familiar link in the format lexdms://?DatabaseId=, which can be generated in Standard DESK and Outlook DESK by right-clicking on the document. Mobile DESK can now also create this link. Depending on user settings and the Windows registry entry under *Computer_CURRENT_USER, this link opens the document either in Outlook DESK or Standard DESK.

With the small add-on program DmsMobileDeskLinkHandler, the Desktop Link can be opened in Mobile DESK instead of Outlook DESK or Standard DESK. The add-on installs itself as a handler for the lexdms protocol in the Windows registry and, when clicking a Desktop Link, launches the browser with Mobile DESK. If multiple DMS systems are in use, the configuration file of DmsMobileDeskLinkHandler can specify which system ID should be started in which STP Cloud tenant:

<?xml version="1.0" encoding="utf-8" ?>
<configuration>
    <appSettings>
        <add key="85a475fd-ea2c-4787-922a-dec........." value="https://....stp-cloud.de"/>
        <add key="*" value="https://every-other-dms-system-id-tenant.stp-cloud.de"/>
    </appSettings>
</configuration>

The add-on DmsMobileDeskLinkHandler only works on Windows. Currently, we are not aware of any way to click the Desktop Link on a mobile device to launch DMS Mobile DESK there. As far as we know, link handlers are only available for native apps, but unfortunately not for progressive web apps like DMS Mobile DESK.

In addition to the Desktop Link, there is also the Mobile Link. This link uses the standard protocol handler for HTTPS (usually the web browser of the current system). The Mobile Link always opens Mobile DESK. If this happens on the desktop, Mobile DESK offers to open the document in the desktop application. The Desktop Link is then used to display the document in Outlook DESK or Standard DESK.

The Mobile Link can also be generated in Outlook DESK. This can be configured in the office settings.

Afterwards, a corresponding link can be generated via the context menu of the file or document. The link can then be sent or opened directly on the mobile device as a QR code. Opening a document or file from the desktop on a mobile device is therefore very easy.