E-Invoice

Overview

The following list shows the default assignment of the transferred fields. The information in the "Required Field" column is for informational purposes and may vary depending on the specific details in the invoice, meaning certain combinations may require more or fewer mandatory details. These dependencies can be found in the e-invoice specification.

The e-invoice can be created in the formats XRechnung or ZUGFeRD.

Format ZUGFeRD

A ZUGFeRD-type e-invoice consists of a visualized part, the PDF. This PDF contains an embedded XML file of the XRechnung. According to the VAT Act, the XML file is the authoritative document.

The visualized document of the ZUGFeRD invoice is automatically generated from the XML.

The layout used is provided by KOSIT and cannot be customized.

Validation of Structured Data

A validator provided by KOSIT is used to validate the structured data to avoid returns. The validation protocol can be viewed when creating the file.

Field Overview

Invoice Data
BT Number BT Field Source Required Field Description
BT-3 Invoice Type For invoices, the value is 380. For credit notes/cancellations, the value is 384 * Invoice types according to the e-invoice specification.
BT-10 Routing ID Billing Configuration * The routing ID of the invoice recipient for public clients.
BT-1 Invoice Number Invoice Number *
BT-25 Previous Invoices Invoice number for credit notes/cancellations * When a credit note or cancellation is created, the number of the previous invoice is used here.
BT-2 Invoice Date Invoice Date *
BT-5 Currency Currency *
BT-9 Due Date Due Date *
BT-22 Note Subject
BT-73 Billing Period From Service Period From *
BT-74 Billing Period To Service Period To *
References
BT Number BT Field Source Required Field Description
BT-11 Project Number Project number of the billing configuration of the file
BT-22 Contract Number Contract number of the billing configuration of the file
BT-13 Order Number Order number of the billing configuration of the file
BT-14 Assignment Number Assignment number of the billing configuration of the file
BT-17 Award Number Award number of the billing configuration of the file
BT-18 Object Identifier Object identifier of the billing configuration of the file
Seller
BT Number BT Field Source Required Field Description
BT-27 Company Name Location Name *
BT-31 VAT ID System Settings VAT ID Depends on the configuration in the billing contract
BT-32 Tax Number System Settings Tax Number Depends on the configuration in the billing contract
BT-35 Street/House Number Location vCard Street/House Number *
BT-38 ZIP Code Location vCard ZIP Code *
BT-37 City Location vCard City *
BT-40 Country Location vCard Country *
BT-41 Contact Person Invoice HVRA *
BT-42 Phone HVRA vCard Phone *
BT-43 Email HVRA Email * Can be changed in the invoice dispatch.
Buyer
BT Number BT Field Source Required Field Description
BT-44 Name Invoice Recipient Name *
BT-48 VAT ID Invoice Recipient VAT ID
BT-46 Identifier Contact Customer Supplier Number
BT-50 Street/House Number Invoice Recipient Street/House Number
BT-53 ZIP Code Invoice Recipient ZIP Code *
BT-52 City Invoice Recipient City *
BT-55 Country Invoice Recipient Country *
BT-56 Contact Person Invoice Recipient Contact Person
BT-57 Phone Invoice Recipient Contact Person Phone
BT-58 Email Invoice Recipient Contact Person Email
Invoice Items
BT Number BT Field Source Required Field Description
BT-126 Item Number Automatically Assigned *
BT-129 Quantity Invoice Item Quantity * e.g., numerical value of hours, km, copies, or pieces
BT-130 Unit Invoice Item Unit * e.g., hours, km, copies, pieces as a unit code compliant with EN 16931
BT-146 Price per Unit (net) Invoice Item Price * e.g., rate, km allowance, expense amount
BT-131 Total Price (net) Invoice Item Calculated *
BT-134 Start Date of Billing Period Service Period from the Invoice *
BT-135 End Date of Billing Period Service Period to the Invoice *
BT-151 VAT Rate Invoice Tax Matters *
BT-153 Designation Invoice Item Designation * Type of Service Designation, if not filled out
BT-154 Description Invoice Item Description
Invoice Amounts
Discounts
BT Number BT Field Source Required Field Description
BT-92 Discount (net) Invoice Item Discount *
BT-93 Base Amount (net) Invoice Item Discount
BT-94 Percentage Invoice Item Discount For percentage discount.
BT-95 VAT Category of Discount Calculated from the tax matters of the invoice. *
BT-97 Reason for Discount Automatically Pre-filled *
VAT
BT Number BT Field Source Required Field Description
BT-116 Total Amount (net) Invoice Item Calculated per VAT Category *
BT-117 VAT Amount Calculated
Total Amounts
BT Number BT Field Source Required Field Description
BT-106 Total of All Items (net) Calculated as the sum of all net items *
BT-107 Total Discounts (net) Calculated as the sum of all discounts
BT-108 Total Surcharges (net) Calculated as the sum of all surcharges
BT-109 Total Amount (net) Calculated as the sum of all net items minus discounts plus surcharges *
BT-110 Total VAT Calculated as the sum of all VAT amounts *
BT-112 Total Amount (gross) Calculated from Total Amount (net) plus Total VAT *
BT-113 Amount Paid Credited Received Advances Gross
BT-114 Rounding Amount Calculated Rounding Amount A rounding amount is output here if the invoice was rounded.
BT-115 Amount Due Payment Amount *
Payment Data
BT Number BT Field Source Required Field Description
BT-82 Payment Method Transfer *
BT-83 Purpose Invoice Number and Reference Number
BT-85 Account Holder Invoice Bank Account Holder *
BT-84 IBAN Invoice Bank Account IBAN *
BT-86 BIC Invoice Bank Account BIC
Attachments

Attachments can be embedded in the Invoice Dispatch view.

BT Number BT Field Source Required Field Description
BT-122 Identifier Automatically Filename * The identifier must be unique.
BT-124 Filename/Reference Filename
BT-125 Type Automatically The value is always File.

Related to